Data Privacy Addendum

  1. WHO ARE YOU?

1.1. We are Remodelista.com, Gardenista.com, and Organized-Home.com doing business as ‘Remodelista Sites’ (we, us, our, our sites). We publish online content about home and garden design that we create as well as content provided by our readers (our Services). We are part of Move Sales, Inc. with its headquarters at 30700 Russell Ranch Road, Suite 1000, Westlake Village, CA  91362.

  1. WHAT IS THIS NOTICE?

2.1. From time to time we may need to process Personal Data (that is information about someone who can be identified from the data) in connection with our business and our Services. This Personal Data may be about you or other people. This notice explains how we will use the Personal Data we hold.  

2.2. As part of our Services we may transfer Personal Data to other people. We’ve set out a list of who we might transfer Personal Data to, in paragraph 7. This notice only deals with our use of Personal Data.  If you click on a link that takes you away from our website, this privacy notice shall not apply.

2.3. We might need to change this privacy notice from time to time. Please keep an eye on our notice before giving us any Personal Data.

2.4. All of the defined terms in this notice are explained in paragraph 14 below. If you have any questions about this notice, feel free to send us an email to [email protected]  

  1. WHO DO YOU HOLD PERSONAL DATA ABOUT?

3.1. We hold Personal Data about the following groups of people (Data Subjects):

DATA SUBJECTS DESCRIPTION
Email Subscribers Anyone who has subscribed to our email newsletters, and has provided us with their email address and geographic details (country, state/province, zip/postal code).
Awards Submitters Anyone who has submitted a project for our Considered Design Awards. We collect name, email, company name (if applicable), geographic details (country, state/province, city) and imagery provided by the submitter.
Entrants to Sweepstakes Anyone who has entered our sweepstakes, and has provided us with their email address.
  1. ARE YOU A CONTROLLER OR A PROCESSOR?

4.1. We are a Controller in respect of:

a) Email Subscribers: any Personal Data which we hold about our Email Subscribers; and

b) Awards Submitters: any Personal Data which we hold about our Awards Submitters.

c) Entrants to Sweepstakes: any Personal Data which we hold about our Entrants to Sweepstakes.

This means we make decisions about what data to collect (in respect of those groups of Data Subjects) and how to use it.

  1. WHERE DO YOU COLLECT PERSONAL DATA FROM?

5.1. We might collect the Personal Data of Data Subjects in the following ways:

EMAIL SUBSCRIBERS

Source Types of Data Collected
Directly from our interactions with Email Subscribers This might include information about:

  • Contact details for our Email Subscribers (including email, country, state, and zip code)
  • Records of your email deliveries    
Information automatically collected from use of our website This might include:

  • Traffic and usage Data (information about how you used our website, links you clicked on and websites visited before and after).  
  • Technical Data (such as information about the device you used to access our website).
  • We do this using cookies.

AWARDS SUBMITTERS

Source Types of Data Collected
Directly from information submitted by the Awards Submitters This might include information about:

  • Contact details for our Awards Submitters; we collect name, email, company name (if applicable), geographic details (country, state/province, city) and imagery provided by the submitter.
  • Name and email address of the business if submitting as a professional.
Information automatically collected from use of our website This might include:

  • Traffic and usage Data (information about how you used our website, links you clicked on and websites visited before and after).  
  • Technical Data (such as information about the device you used to access our website).
  • We do this using cookies.

ENTRANTS TO SWEEPSTAKES

Source Types of Data Collected
Directly from information submitted by the Entrants This might include information about:

  • Email address
  • Name and geographic location if chosen as a winner
Information automatically collected from use of our website This might include:

  • Traffic and usage Data (information about how you used our website, links you clicked on and websites visited before and after).  
  • Technical Data (such as information about the device you used to access our website).
  • We do this using cookies.

We do not anticipate that any of the Personal Data which we collect and store will include Special Categories of Personal Data. Special Categories of Personal Data includes details about an individual’s race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about health and genetic and biometric data.

General

We may also collect, use and share Aggregated Data such as statistical or demographic data which we collect from interactions with you. Aggregated Data may be derived from Personal Data but since it cannot be used to identify an individual, it is not Personal Data.

  1. HOW WILL YOU USE THE PERSONAL DATA YOU HOLD AND WHAT IS YOUR LAWFUL BASIS FOR DOING SO?

DATA SUBJECTS

i) We hold and process Personal Data as a Controller, which means we must have a ‘lawful basis’ for doing so. We have set out how we use the Personal Data of the various Data Subjects along with our lawful basis in the table below.  

ii) Anywhere we are relying on legitimate interest we believe that such processing is necessary for the purposes of our legitimate interest, which in this case is to function as a business. We consider such use goes no further than the Data Subject would reasonable expect; is likely to align with the Data Subject’s interests (by enabling us to provide a sustainable business model) and is unlikely to be detrimental to the fundamental rights and freedoms of the Data Subject.

PURPOSE/

ACTIVITY

DESCRIPTION LAWFUL BASIS
Deliver Emails Recording your email address, to ensure the proper delivery of email newsletters or facilitate your entrance into sweepstakes. Necessary for the performance of our services.
Publication of Awards Submissions We need to record and save the contact details that you have submitted to properly display your Awards Submission, and contact you in the event that you are a winner. Necessary for the performance of our services.  

       7. WILL YOU DISCLOSE PERSONAL DATA TO ANYONE ELSE? 

7.1 We may disclose Personal Data to third parties in the following instances: 

DATA SUBJECT GROUP  TYPES OF DATA TRANSFERRED  RECIPIENT  REASON FOR TRANSFER 
Awards Submitter

Newsletter Subscriber

Sweepstakes Entrant 

Name, email address, geographic location details  To our third party email management service (currently provided by Mailchimp) To send out email notices and email newsletters.
Awards Submitter All Awards data held digitally  We use a third party host service provider (as at the date of drafting, WPEngine)   Digital infrastructure 

7.2 We may also disclose Personal Data in the following circumstances:

  • To our licensors, employees and third parties who are contracted to help us to fulfil our contract with you. Any such parties contracted by us will be subject to strict contractual requirements only to use your Personal Data in accordance with our privacy notice.
  • If we sell or buy any business or assets. We will never sell Personal Data as a sole asset.
  • If we are under a duty to disclose or share Personal Data in order to comply with any legal obligation, or in order to enforce or apply our terms of use and other agreements or to protect the operation of our website, or the rights, property, or safety of us, our customers, or others.

If you have any questions about who your data might be transferred to please send us an email at [email protected]   

  1. WHAT SECURITY PROCEDURES DO YOU HAVE IN PLACE?  

8.1. It is our policy to ensure that all Personal Data held by us is handled correctly and appropriately according to the nature of the information, the risk associated with mishandling the data, including the damage that could be caused to an individual as a result of loss, corruption and/or accidental disclosure of any such data, and in accordance with any applicable legal requirements.

8.2. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

  1. WHERE DO YOU STORE THE PERSONAL DATA YOU COLLECT?

9.1 Our Personal Data is stored by our third-party data host, WPEngine, within their U.S. locations.  

9.2 If you would like further information about where we hold your data, please contact us by email: [email protected]    

  1. FOR HOW LONG DO YOU STORE PERSONAL DATA?

Personal Data

10.1. Our retention policies for Personal Data of Data Subjects are as follows:

a) we may store data related to your email subscription up until you request its removal;

b) we may store data related to your Awards Submission so long as the submission is being publicly displayed on our sites;

c) we may store aggregate data without limitation (on the basis that no individual can be identified from the data).

11. WHAT RIGHTS DOES A DATA SUBJECT HAVE ABOUT THE PERSONAL DATA WE COLLECT AND HOLD?

11.1 Data Subjects have the following rights in respect of Personal Data relating to them which can be enforced against whoever is the Controller.  

a) Right to be informed: the right to be informed about what Personal Data the Controller collects and stores about you and how it’s used.

b) Right of access: the right to request a copy of the Personal Data held, as well as confirmation of:

i) the purposes of the processing;

ii) the categories of personal data concerned;

iii) the recipients to whom the personal data has/will be disclosed;

iv) for how long it will be stored; and

v) if data wasn’t collected directly from the Data Subject, information about the source.

c) Right of rectification: the right to require the Controller to correct any Personal Data held about the Data Subject which is inaccurate or incomplete.

d) Right to be forgotten: in certain circumstances, the right to have the Personal Data held about the Data Subject erased from the Controller’s records.  

e) Right to restriction of processing: the right to request the Controller to restrict the processing carried out in respect of Personal Data relating to the Data Subject. You might want to do this, for instance, if you think the data held by the Controller is inaccurate and you would like to restrict processing the data has been reviewed and updated if necessary.

f) Right of portability: the right to have the Personal Data held by the Controller about the Data Subject transferred to another organisation, to the extent it was provided in a structured, commonly used and machine-readable format.

g) Right to object to direct marketing: the right to object where processing is carried out for direct marketing purposes (including profiling in connection with that purpose).

h) Right to object to automated processing: the right not to be subject to a decision based solely on automated processing (including profiling) which produces legal effects (or other similar significant effects) on the Data Subject.

11.2 If you want to avail of any of these rights, you should contact us immediately at [email protected]  If we are not the Controller, we will need to transfer your request to the Controller – but we will only do so with your consent. If you do contact us with a request, we will also need evidence that you are who you say you are to ensure compliance with data protection legislation.

  1. WHAT HAPPENS IF I NO LONGER WANT YOU TO PROCESS PERSONAL DATA ABOUT ME?  

12.1 We will comply with any request from a Subject to delete the data we hold about them unless we have reasons for lawfully retaining  that data. This includes the deletion of your email address from our subscriber database or the removal of your Awards Submission

12.2 If we are holding Personal Data about you and using that data for marketing purposes or for any other activities based on your consent, you may notify us at any time that you no longer want us to process Personal Data about you for particular purposes or for any purposes whatsoever and we will stop processing your Personal Data for that purpose. This will not affect your ability to receive our Services.

  1. WHO DO I COMPLAIN TO IF I’M NOT HAPPY WITH HOW YOU PROCESS PERSONAL DATA ABOUT ME?

13.1 If you have any questions or concerns about how we are using Personal Data about you, please contact our Data Protection Officer immediately at our registered address (see paragraph 1.1 above) or by email to [email protected]   

13.2 If you wish to make a complaint about how we have handled Personal Data about you, you may lodge a complaint with the Information Commissioner’s Office by following this link: https://ico.org.uk/concerns/.  

  1. WHAT DO ALL OF THE DEFINED TERMS IN THIS PRIVACY NOTICE MEAN?

14.1 Throughout this notice you’ll see a lot of defined terms (which you can recognise because they’re capitalised). Where possible, we’ve tried to define them as we go, but we thought it might be useful to have a glossary at the end for you. Anywhere in this notice you see the following terms, they’ll have the following meanings:

Controller is a legal term set out in the General Data Protection Regulation (GDPR), it means the party responsible for deciding what Personal Data to collect and how to use it;

Data Subject means the individual who can be identified from the Personal Data;

Personal Data means data which can be used to identify a living individual. This could be a name and address or it could be a number of details which when taken together make it possible to work out who the information is about. It also includes information about the identifiable individual;

Processor is another legal term set out in the GDPR, it means the party who has agreed to process Personal Data on behalf of the Controller; and

Special Categories of Personal Data means details about an individual’s race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about health and genetic and biometric data.

Last updated: June 1, 2018